Accounts Payable and Receivable Specialist

Job Title: Accounts Payable & Accounts Receivable Specialist
Location: Medford, Ma. Onsite
Position Type: Full-Time

Job Summary:
Our client is seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. In this role, you will process AP transactions, ensuring accurate financial recordkeeping and timely payment processing. The ideal candidate has strong organizational skills, and the ability to handle high-volume processing efficiently.

Key Responsibilities:
Accounts Payable (AP):

• Process AP invoices and route for approval in accordance with company policies.
• Reconcile vendor accounts and resolve any discrepancies or issues.
• Maintain vendor relationships by addressing payment inquiries and resolving payment-related issues.
• Ensure timely and accurate posting of transactions to the general ledger.
• create a accounts receivable job duties

  Accounts Receivable Job Duties:

  1. Invoice Generation and Distribution

     • Prepare and issue accurate invoices to customers in a timely manner.
     • Ensure invoices reflect agreed-upon terms, rates, and discounts.

  2. Payment Tracking and Application

     • Monitor customer accounts to identify outstanding balances and past-due payments.
     • Record customer payments in the accounting system and apply them to appropriate invoices.

  3. Customer Account Reconciliation

     • Regularly reconcile customer accounts to ensure all payments are accurately recorded.
     • Resolve discrepancies by communicating with customers or internal teams as needed.

  4. Collections and Follow-Up

     • Contact customers to remind them of outstanding balances and arrange payment plans if necessary.
     • Escalate collection efforts according to company policy for overdue accounts.

  5. Reporting and Analysis

     • Prepare regular accounts receivable aging reports and other financial summaries.
     • Analyze trends in receivables to identify any issues or improvement opportunities.

  6. Customer Service and Relationship Management

     • Respond to customer inquiries regarding invoices, payment status, and account balances.
     • Foster positive relationships with customers by providing timely and courteous support.

  7. Documentation and Recordkeeping

     • Maintain organized records of all accounts receivable transactions and communications.
     • Ensure compliance with company policies and audit requirements.

  8. Cash Application and Bank Deposits

     • Reconcile daily receipts and prepare bank deposits.
     • Post cash receipts and payments in the accounting system, ensuring accuracy in the general ledger.

  9. Collaboration with Internal Teams

     • Work closely with the sales and customer service teams to resolve billing issues.
     • Communicate with other departments to ensure accurate information flow and problem resolution.

Daily Processing:

• Handle the processing of 20-50 accounts daily, maintaining accuracy and efficiency in both AP and AR functions.

Qualifications:

• 3-5 years of experience as an Accounts Payable/receivable or Accounts Receivable Clerk, or a hybrid role involving both.
• Experience with lockbox, ACH transactions, and general cash deposit processes.
• Strong reconciliation skills and experience resolving vendor or customer account issues.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent organizational and communication skills, with the ability to multitask and prioritize workload.

Preferred Skills:

• Experience working with automated accounting systems and payment processing platforms.
• Ability to thrive in a high-volume, fast-paced environment while maintaining attention to detail.

COMPETENCIES:

• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions; Completes tasks on time or notifies appropriate person with an alternate plan.
• Interpersonal Skills - Maintains confidentiality, Works well with other departments.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently
• Problem Solving - Identifies and resolves problems in a timely manner; Works well in group problem solving situations.
• Professionalism - Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

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Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture
www.hireventure.com