Executive Administrative Assistant - Construction Leadership Team

Doral, FL

Full Time

Experienced

About the Opportunity
HV Talent Group is partnering with a well-established, rapidly growing construction organization seeking a dynamic Executive Administrative Assistant to support senior leadership in a fast-moving, high-accountability environment. This role requires discretion, organization, strong communication, and the ability to keep executives prepared, responsive, and focused while the company scales.

What this role will own
• Manage calendars, meeting coordination, travel, logistics, and shifting executive priorities with precision and discretion.
• Prepare agendas, meeting packets, reports, presentations, recruiter materials, and follow-up notes as needed.
• Support executive communication, correspondence, document organization, and deadline tracking.
• Coordinate with internal teams and external stakeholders in a polished, professional manner.
• Maintain organized files, accurate records, and clean follow-through on action items.

What strong candidates bring
• Strong experience supporting senior executives in construction, real estate, professional services, or another fast-paced
business environment.
• Exceptional organization, judgement, confidentiality, and follow-through.
• Strong written communication and professional polish with internal and external stakeholders.
• Proficiency with Microsoft Office, scheduling tools, presentation preparation, and general document management.
• Bilingual English / Spanish strongly preferred.

Why this role matters
Leadership scale requires stronger support behind the scenes so executives can stay focused on growth, recruiting, and operations.

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture
www.hireventure.com

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Have you directly supported senior executives (VP level or above) in a fast-paced business environment (e.g., construction, real estate, or professional services)?*

Do you have experience managing complex, high-volume executive calendars, including shifting priorities, scheduling conflicts, and travel coordination with minimal oversight?*

Have you handled confidential executive information, communications, and sensitive documents requiring a high level of discretion and professional judgment?*

Are you experienced in preparing professional-level documents, presentations, meeting materials, and follow-up communications for executive audiences?*

Are you highly proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word), comfortable managing document systems and tracking action items, and able to communicate fluently in English (Spanish proficiency preferred)?*

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Executive Administrative Assistant - Construction Leadership Team

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